(MSEB-ENGINEERS' DEATH BENEVOLENT AND WELFARE ASSOCIATION)





RULES AND REGULATIONS OF MSEB ENGINEERS'DEATH BENEVOLENT AND WELFARE ASSOCIATION AMENDED UPTO 11th A.G.M. AT AURANGABAD DATED 16th April, 2007





1) DEFINATIONS:

In the interpretation of these regulations unless the context otherwise requires.

 a)The Association:

Means " MSEB ENGINEER'S DEATH BENEVOLENT AND WELFARE ASSOCIATION "

 b)MSEB:

1)Maharashtra State Electricity Board Holding Company Limited

2)Maharashtra State Electricity Distribution Company Limited

3)Maharashtra State Electricity Transmission Company Limited

4) Maharashtra State Electricity Power Generation Company Limited

 c)Objects:

Means the objects of the Association specified in the memorandum of Association.

 d)Managing committee:

Means the Managing committee of the Association for the time being.

 e)Managing Committee Meeting:

Means the Meeting called by / for the members of the Managing committee of the Association.

 f)Annual General Meeting:

Means the yearly Meeting called by/for the members of the Association.

 g)Member:

Means a prospective Eligible Member of Association till the period of Twelve months from the date he/she deposits the requisite deposit amount with the Association.

 h)Eligible Member: 

One who is a Member in service of the Association for minimum twelve continuous months and who has paid the requisite deposit amount.

 i)Eligible Member In Service: 

Means a Member who is in service with MSEB irrespective of his duty hours, weekly off, all kinds of leaves and Holidays.




02) AREA OF OPERATION

Within the State of Maharashtra.


03) ACCOUNTING YEAR.

Means the period commencing from 1st April to 31st March.


04) MEMBERSHIP AND REGISTRATION PROCEDURE.

a) All the qualified Engineers', who are the members of Subordinate Engineers' Association/ Engineers' Association of the MSEB irrespective of their designation will be eligible to become a Member of the Association

b) Every Member seeking admission shall be bound to abide by the rules and regulations those may be prescribed from time to time by the Association and such rules and regulations shall not be ultravires to the provisions made by the Association and provisions of other laws

c) The Managing Committee may in its discretion either admit or reject any Member or membership of the Association and shall not be bound to give reasons for.

d) Each Member shall deposit minimum Rs.500/- and in multiples of Rs.500/- limited to Rs. 5000/- in lumpsum only with the Association for the membership.

e) Association shall have full powers to deposit/invest in financial institutions or receive /utilize the accrued interest or other income on behalf of its Members in furtherance of the Association's objectives.

f) Eligible Members shall not be entitled for the release of Deposit Amount on his / her retirement due to superannuation or voluntary retirement / retrenchment from the services of MSEB. Similarly in case of a Member who is not interested to become an eligible Member 50 % of his / her deposits shall be refunded without interest.

g) In case an Eligible Member resigns the services of MSEB or resigns the membership of Association, his / her deposited amount stand merged as his risk was covered during the membership.

h) A Member of Eligible shall not have any claim what-so-ever at any time on the returns and the investment made by the member with the Association.

i) Above funds by way of collecting deposits will be created with the prior permission of Charity Commissioner, M.S. Mumbai under Section 36 A-3 of B.P.T. Act. 1950.


05) TYPES OF MEMBERS

There shall be two types of Members of the Association viz. 1) Member. 2) Eligible Member.


06) DISQUALIFICATION /CEASATION OF MEMBERSHIP.

Membership of a Member or Eligible Member ceases if,

a)He/she resigns from the membership of Association. A Member or Eligible Member intending to resign the membership of the Association shall give a written notice of his intention to do so to the Managing Committee. The decision of Managing Committee shall be final in this regard.

b) i)He/she is adjudicated or adjudged insolvent

    ii) He/she is convicted by a court of criminal offence involving moral turpitude..

    iii) Severs connection with MSEB.

c)Member or Eligible Member acts in contravention of their objects of the Association or in any manner detrimental to the interests of the Association or is guilty of misconduct. The decision of the Managing Committee shall be final in this regard.


07) ANNUAL GENERAL MEETING AND ITS FUNCTIONS

a)The Annual General Meeting shall be held in extra ordinary situation before 30 th April of next year at such time and place as the Managing Committee may decide.

b)The business of Annual General Meeting shall be

i)To elect the Managing Committee.

ii)To read, receive and to adopt the audited statements of account and annual report of the Association.

iii)To appoint an auditor for ensuing year and to fix his remuneration.

iv)To approve the budget for the next year.

v)To transact such other business which may be brought before the meeting with the prior permission of the Chairman?

vi)To consider and resolve the amendments to Rules and Regulations.


08) NOTICE OF ANNUAL GENERAL MEETING AND QUORUM.

a)NOTICE : Fourteen days notice shall be published in suitable News Letter circulated to Member, for every Annual General Meeting specifying the place date and hours of the Meeting and the agenda for the same.

b)QUORUM :

i)1/10th (One Tenth) of the total number of Members and Eligible Members of the Association shall form a quorum. No business shall be transacted at any Annual General Meeting unless the requisite quorum is present at commencement of the business

ii)If within half an hour from the time appointed for the meeting the requisite quorum is not present the meeting if convened upon the requisition of the Members and Eligible Members shall be dissolved. In any other case it shall be adjourned to the same day for one half-hour and at the same place and after such adjournment the members present shall constitute the quorum.

iii)The Chairman of the Association shall be the Chairman of Annual General Meeting. In case of his absence the Vice-Chairman / Secretary shall preside over the meeting.

iv) Except as otherwise provided every question submitted to a meeting shall be decided by a majority either by show of hands or in such other manner as the Chairman of the meeting shall determine Every Member and Eligible Member shall have one vote and in case equality of votes the Chairman of the meeting hall have the casting vote.

v) Chairman’s decision regarding resolution in the meeting shall be final and conclusive and shall be recorded in the minutes of the Meeting.


09) EXTRA - ORDINARY GENERAL MEETING AND ITS FUNCTIONS

The managing committee may, whenever it thinks fit, and on requisition made in writing by at least 1/3 rd of the total number of members and Eligible Members with complete details of their registration number duly signed as required by law, convene an Extra Ordinary General Meeting. Any requisition shall specify the object for which the meeting is called and shall be signed by the members making the same, and be delivered at Association's office. If the Managing Committee fails to convene an Extra Ordinary General Meeting within 30 days from the date of receipt of requisition, the requisitionists shall have the power to convene Extra Ordinary General Meeting themselves within Sixty days after delivery of the requisition. The terms of notice and Quorum shall be as per Annual General Meeting.


10) MANAGING COMMITTEE AND ITS COMPOSITION

The members of the Managing Committee shall not be less than 7(Seven) and not more than 11 (Eleven)


11) PROCEDURE FOR THE ELECTION OF MANAGING COMMITTEE

a)The 7 ( Seven ) members will be elected by General Body in Annual General Meeting and 4 ( Four ) members will be co-opted by the members so elected.

b)The Managing Committee shall elect from amongst themselves Chairman, Vice-Chairman, Secretary, and treasurers and as far as possible, they should be from the area of registered office for smooth functioning of the Association.


12) TENURE OF THE MANAGING COMMITTEE

a)The tenure of the Managing Committee shall be for five years only.

b) The tenure of the co-opted members shall be only for one-year i.e. from the date of appointment till the date of next ensuing Annual General Meeting.


13) DUTIES AND POWERS OF OFFICE BEARERS MANAGING COMMITTEE

a)CHAIRMAN: - He will preside over all the meetings of Association and exercise powers of administration, supervision, and management of the Association.

b) VICE-CHAIRMAN:- He will preside over all the meetings of the Managing Committee in the absence of the Chairman and will exercise control over the funds, power of administration, supervision and the management of the Association. He will also assist the secretary and treasurer in all the matters. In absence of the secretary, the Vice-Chairman will act as a secretary.

c) SECRETARY: i) He shall look after the affairs of the Association under the direction of the Managing Committee shall convene whenever necessary meeting of the Association.

ii) He shall keep or cause to be kept proper minutes of the proceeding of the General Body Meeting of the Association and he will do everything necessary to give effect to the resolution caused by the General Body Meeting of the Association and also to those caused by the Managing Committee of the Association.

iii) He shall supervise the working and the management of the Association and carry on all correspondence and keep or caused to be kept proper records and prepare or caused to be prepared and place before the Managing Committee and General Body Meeting, such material and information as may be necessary or as may be required by the Managing Committee.

iv) He shall keep and caused to be kept all records of the Association, including an upto-date register of Members and Eligible Members

v) It shall be his duty to have the annual statement of accounts prepared and get audited in time.

vi) In all legal matters the Association will be represented by the Secretary.

d)TREASURER

i) All money of funds/deposits belonging to the Association will be dealt with by the Treasurer who shall pass necessary receipts and maintain proper books of account and shall deposit the amount with the bankers, approved by the Managing Committee within Seven days from the date of receipt.

ii)The Treasurer shall maintain the necessary records of payments and receipts of the Association

iii) He shall prepare budget and final accounts with the help of Secretary under the directions of the Vice-Chairman for presentation to the Managing Committee and in the Annual General Meeting.

iv) The Treasure shall be empowered to hold maximum amount of the Rs. 10,000/- (Rupees Ten Thousand) in cash for meeting recurring expenses.


14) MEETING OF MANAGING COMMITTEE

The Managing Committee shall meet at such day/time and place, as they may deem fit.Any point raised in the meeting of Managing Committee shall be decided by majority of votes and in case of an equality of votes, the Chairman shall have a second or casting vote. A resolution in writing signed and approved by the majority of the members of the Managing Committee for the time being will be valid And effectual as if had been passed at the regular meeting of the Managing Committee. The said resolution however will be incorporated in the minutes of the meeting of the Managing Committee next following the date of said resolution.The minutes of the every meeting of the Managing Committee shall be read at the conclusion of the meeting thereof and shall be confirmed either with or without amendment. The Annual Financial Budget shall be caused to be prepared by the Managing Committee before the Annual General Meeting.


15) NOTICE OF MANAGING COMMITTEE'S MEETING AND QUORUM.

Notice of every meeting of the Managing Committee stating the general particulars of all the business to be transacted at such meeting shall be delivered or send by post to each member of Managing Committee at his last known address atleast seven days before the meeting. But the proceedings of the any meeting shall not be invalidated by any irregularity in respect of such notice or by the accidental omission to give or non receipt of any notice by any member or by reasons of any business being considered which is not comprised in such general particulars.Meeting of the Managing Committee shall be held at least once in every three months. The Chairman of the Association shall preside over the meeting and in his absence the Vice-Chairman shall preside over the meeting. The Managing Committee may meet for the dispatch of the business, adjourn and otherwise regulate the meetings and business, as it Thinks fit, and may determine the quorum necessary not being less than five for the transaction of the business and until otherwise determined five members of the committee shall form the quorum. The Secretary upon a direction of the Chairman or any three members of the Managing Committee shall summon a meeting of the committee.


16) FILLING UP OF VACANCIES IN MANAGING COMMITTEE.

a) If any of the members of the Managing Committee becomes bankrupt or is found guilty by the court of an offence involving moral turpitude or becomes insolvent or resigns the services of MSEB or otherwise is incapacitated to act as a member of Managing Committee. Such casual vacancy shall be filled in within Thirty days by the nomination made by the Chairman in consultation with the Managing Committee for the period for which the vacancy exists.

b) If any member of Managing Committee remains absent for the consecutive meetings without previous permission of the Managing Committee in writing, he shall cease to be a member on Managing Committee. In case the Managing Committee is satisfied of the reasonable causes of such an absence, then such an absence can be condoned by the Managing Committee and such a member shall continue to be a member of Managing Committee as before.

c) A member of the Managing Committee may resign by giving Thirty days notice in writing to the Secretary of his intention to do so. In the event of the Secretary wishing to resign, he should give Thirty days notice in writing to the Chairman such casual vacancy shall be filled in within Thirty days by the nomination made by the Chairman in consultation with Managing Committee for the period for which the vacancy exists.


 17) POWER OF THE MANAGING COMMITTEE

The Management, control, and administration of the affairs of the Association shall be vested in the Managing Committee in addition to the powers and authorities by these rules expressly conferred upon, the Managing Committee may exercise all such powers and do all such acts and things as may be exercised and done by the Association and are not hereby or by legislative enactment expressly directed or required to be exercised or done by the Association in the Annual General Meeting. `Without prejudice to the above, the Managing Committee shall have power a) To administer and manage the Association and its properties and to keep them in good repair

b) To manage or cause to be manage the Association's funds and properties and for the management of the Association and properties, they may, if they think fit necessary, appointment servants, staff on such salary as they may think fit and remove and dismiss or replace them.

c) To purchase / take on lease movable/ immovable properties for the purpose of Association

d) To raise the funds by contributions, donations for the purpose of carrying out the objects of the Association provided they shall not carry on any business or trade or any commercial activities for the profits.

e) To borrow or raise money that may be required to achieve the objects upon such terms as may be deemed advisable from bankers.

f) To invest the funds in approved securities or with such scheduled or Nationalized bank and vary to the same from time to time.

g) To alter, amend, modify or add any of these Regulations by majority of members present at the Annual General Meeting or Extra Ordinary General Meeting duly convened.

h) To keep or cause to be kept proper books of account of receipts and expenditure of the Association funds and for the purpose of account.

i) To prepare Annual Budget, Balance sheet and to have the accounts audited in accordance with the provisions of the societies Registration Act, 1860 and Bombay Public Trusts Act, 1950

j) To keep the minute book in which shall appear a clear report of proceedings of each meeting of Managing Committee then it shall form non-challengable evidence.

k) To utilize the money of Association for achieving the objects and to give receipts for receiving the money.

l) To institute, compromise, compound or defend all actions, suits or other proceedings and all disputes relating to the objects of the Association. All legal matters will be subject to the Registered Office Jurisdiction.

m) To do all such other lawful things may be incidental to or conducive to the achievement of the objects of the Association

n) To keep a list of members as provided To keep a list of members as provided under the Societies Registration Act, 1860.


 18) SOURCE OF INCOME AND ITS UTILIZASTION

I)INCOME SOURCE OF THE ASSOCIATION

Interest accrued on the deposits received from the Members and Donations as approved by the Association.

II) UTILISATION OF INCOME FOR OBJECTS OF ASSOCIATION

A) Benefits to be extended

a) In case of a Eligible Member in service who has paid the amount of deposit, the maximum benefit amount on death of the said Eligible Member shall be Twenty times of his deposited amount payable in one or two installments to the bereaved family, nominee/legal representative. The benefit shall be inclusive of the Deposit amount and this benefit will for medical aid and educational purpose

b) In case a Eligible Member in service, becomes 100% permanently disabled, the maximum benefit amount on disability shall be Twenty times of his Deposited amount payable only to him or to the persons authorised by him. The benefit shall be inclusive of the deposit amount and this benefit will be for medical aid and educational purpose.

c) All the benefits mentioned above will be claimed by the nominee of Eligible Member in case of his / her death of by the Eligible Member, in case of his/her becoming 100% permanently disabled, only after completion of legal formalities.

d) The benefit of Association shall cease to an Eligible Member from the day he retires from the services of MSEB of server’s connection with the MSEB due to any reason.

e) The benefit shall be payable only after completion of legal formalities to the satisfaction of Managing Committee.

f) Benefit amount shall be reviewed by Managing Committee on year to year basis.

g) In the event of death or 100% permanent disability of a Member before becoming Eligible Member, the amount of his/her deposit only shall be refunded to his/her Nominee or to himself/herself.

h) In case of legal dispute regarding benefit cases the jurisdiction of the Court will be Registered Office of the Association where it is located.

i) No interest shall be payable on any account on the claim amount or Member’s Deposit amount irrespective of the date of settlement of the claim.

j) Deposit amount of the Member on his / her retirement / resignation from the service of M.S.E.B. / Association shall be forfeited and retained with the Association.

B) Other activities.

To do all such other welfare activities viz.

i) To encourage the children of the Members ranking in educational fields by way of prizes/Scholarship at the discretion of the Association

ii) To arrange medical camps for the welf To arrange medical camps for the welfare of the Members and his / her dependents at the discretion of the Association.


 19) PROVISIONS FOR THE EXPENSES OF THE ASSOCIATION

The income of the Association can be spent by the following way:
80% on the objects as specified in Memorandum of Association

15% On the Running (Management) and other expenses

05% on emergency expenses.


20) PROVISIONS FOR LOANS AND DEPOSITS.

For furtherance of all or any of the objects, the Association shall have with the prior permission required under Section 36 of the Bombay Public Trust Act, 1950 authorizing......
a) To raise the funds by contributions, donations, for the purpose of carrying out the objects of the Association, provided they shall not carry on any business or trade or any commercial activities for the profits.

b) To borrow or raise money that may be required to achieve the objects upon such terms as may be deemed advisable from bankers.

c) To borrow or raise money with or without security or mortgage, charge, hypothecation, or pledge over all or any immovable property or movable property belonging to the Association or any other manner what so ever.

d) To accept deposits with or without in To accept deposits with or without interest from individuals, Bank, Local authorities and any other person or institutions.


21) ACQUISITION AND DISPOSITION OF PROPERTIES.

It shall be competent for the Association
a) To acquire by gift, purchase, exchange, lease on hire or otherwise what-so-ever any land, building, basements and any property movable/and or immovable and for any estate or interest for the furtherance of all or any of the objects of the Association with the permission of all concerned authorities under the present enactment.

b) To sell, manage, transfer, exchange, To sell, manage, transfer, exchange, mortgage, lease or letout dispose of or otherwise deal with the properties what so ever (Movable or Immovable) belonging to the Association.


22) BANK ACCOUNT

The Association may open Bank Account in any Nationalized /Scheduled Bank / Post or any other approved Co-operative in accordance with the Bombay Public Trust Act 1950.The Bank Account of the Association shThe Bank Account of the Association shall be operated jointly by the Chairman or Vice Chairman and Treasurer or Secretary


23) FINANCIAL MATTERS.

a) The Managing Committee members will be entitled for reimbursed of the expenses incurred for travelling to enable them to attend the meeting convened.

b) The Annual limit over the running and other expenditures of the Association will be limited to 15% of the total income of the Association.

c) The amount shall be drawn only for the purpose for making the payments towards the benefits as mentioned in the objects of the Association and to meet the normal as well as emergency expenses of the Association.

d) All receipts in cash or otherwise shall be credited to the bank account. Payment of expenses above Rs. 2500/-(Rs. Two Thousand Five Hundred) are to be made by cheque only except in the exceptional cases. No cash receipts shall be appropriated towards the expenses directly for any cause.

e) The amount of benefit to be extended i The amount of benefit to be extended is to be spared from the interest earned on the deposit from the members.


24) AUDIT

The Accounts of the Association shall be audited by Charted Accountant. The irregularities pointed out shall be rectified by the Managing Committee.


25) NOMINATION.

On enrolling as a Member of the Association, he /she shall nominate one/or more persons as nominee/s to receive the benefit on his / her death while in service. If he/she fails to nominate any person to receive the benefit, the same shall be paid to his/her legal heir/s as per law.


26) LIST OF MEMBERS.

The list of Members and Eligible Members shall be kept as per provisions of the Societies Registration Act, 1860 and Rules 15 of Maharashtra Rules, 1971 in Schedule-VI


27) AMENDMENT OF RULES AND REGULATIONS

It shall be competent for the Association to amend, to add, to alter, or to delete any of the Rules and Regulations of the Association for the time being by a Resolution in the General Body Meeting passed by 3/4th majority of the members present and entitled to vote at the Annual General Meeting or an Extra Ordinary General Meeting convened for the purpose, provided that such additions, amendments, alterations or omissions shall not directly or indirectly subvert any of the aims and objects of the Association set out in Memorandum of Association.


28) AMENDMENT OF MEMORANDUM OF ASSOCIATION.

It shall be competent for the Association to amend the Memorandum of Association in accordance with the provisions under Societies Registration Act 1860, or any modification or re-enactment thereof, for the time being in force or any other enactment or notification concerned under the same.


 29) NOTICE OF THE AMENDAMENT

Any Member or Eligible Member desirous of proposing any alteration or amendments in the Rules and Regulations of the Association shall give atleast 21 clear days notice in writing to the Secretary in that regard supported by the objects and the purpose for such amendment proposed. Such notice shall be signed by the Member or Eligible Member proposing the alteration or the amendment and shall be supported by atleast two Members or Eligible Members of the Association who shall sign the notice.


 30) INDEMINITY

Every Member or Eligible Member of the Association shall be indemnified out of any funds of Association against all losses and expenses incurred in the discharge of the duties except such as shall happen through his own willful neglect or dishonesty and each one shall be chargeable only for such money, funds or property as he shall himself actually receive in the discharge of his duty unless the same shall happen through his own dishonesty or willful negligence.nding up of the Association, the Assets shall be transferred to any Society / Association / Institution of Public Charitable nature as approved by General Body of Association. Under no circumstances, the balance amount shall be distributed amongst Members of the Association. This is to certify that this is the true copy of Rules and Regulations of M.S.E.B. Engineers' Death Benevolent and welfare Association, Sangli.



s/d
(ER. S. L. MANE)
Chairman


s/d
(ER. S. P. JADHAV)
Secretary


s/d
(ER. S. B. PIRALE)
Treasurer